Monday, 19 August 2013

The Problem with Procurement – Is there really only one?

Authored by Claire Sexton

The global procurement director at PricewaterhouseCoopers (PwC) wrote a new Harvard Business Review blog post that has been the source of many conversations in our office recently about what procurement can do better and what’s stopping that progress. An anecdote that I thought was quite interesting: there was another article published in 1983 that also called for procurement to become a more strategic function by expanding beyond purchasing. Today, 30 years later, we’re still discussing how procurement can and should evolve…

A major roadblock that most public and private organizations face is the ability to measure and communicate procurement’s successes internally. If stakeholders don’t truly understand what procurement is doing, how can the function start to change perceptions? Only 27 per cent of those surveyed by PwC have an elevator pitch that properly explains the value procurement delivers.

My colleague, Sarah Clarke, last week posted specific tips for improving this communication, but I want to focus on two data points from the PwC survey that struck me:

· Only 30 per cent of respondents ask suppliers for suggestions on how to improve organization. They are overlooking a key opportunity for innovation, efficiency gains and savings. Suppliers have a perfect perspective to offer this type of guidance. By asking suppliers, “What can we do better?” they often suggest new alternatives you haven’t thought of previously.

· Just 33 per cent share new opportunities, outside of current spend, with suppliers. Although you may be using a supplier for a particular good or service, they may have entirely different business units or offerings that procurement didn’t know existed. If procurement is already using a supplier and is happy with the work they’re doing, why not invite them to bid on additional work?

The discussions (and debates) about procurement’s evolution certainly can’t be solved by the end of 2013, but as your teams sit down and plan for next year, think about what you can do differently and what you can do better, both internally and with suppliers. Even if you only focus on two or three things to improve, that’s a great start…


1 comment:

  1. Two data points are on dot. Transparency and timely fair disclosures are two great tools to improve.Procurement technical parameters are usually defined by technical experts having no decision making on selecting suppliers and final procurement while evaluators of bids and decision makers are different and many times they compromise and many times they do not have expertise and many times they do not agree/appreciate in their hearts and minds about need of those procurement. So,many times, a middle path to have so called 'balance', dilute the quality. Procurement audit need to flag such shortcomings.